VaroTeam Case Studies Counseling and Case Management

Counseling and Case Management

A counseling and personalized intervention care provider in business for more than 15 years.

The business model provides for counseling and intervention services all over the country through a network of independent specialists. Payments to contractors were inconsistently managed and did not provide for a reliable way to account for expenses incurred by the counselors. The business owner had a bookkeeper who worked part-time on the weekends but was never available when needed during the week. Questions were often left unanswered, and the financial statements were unreliable due to a lack of follow through.

Full-Service. VaroTeam conducted an in-depth assessment of their books and decided to move them into a new version of QuickBooks Online which could support their business goals. An Expensify account was setup as a solution for their counselors to submit and be paid for expenses in a way that was convenient and transparent.

The business model provides for counseling and intervention services all over the country through a network of independent specialists. Payments to contractors were inconsistently managed and did not provide for a reliable way to account for expenses incurred by the counselors. The business owner had a bookkeeper who worked part-time on the weekends but was never available when needed during the week. Questions were often left unanswered, and the financial statements were unreliable due to a lack of follow through.

5/5
VaroTeam Case Studies Event Production

Event Production

An international firm designing and creating exclusive experiences worldwide.

The business owners need to see profitability of individual projects within their financial statements. Additionally, the business receives payments from their customers in multiple currencies, and conversions of these currencies to US dollars at the correct exchange rates was needed.

Full-Service. VaroTeam conducted an in-depth assessment of their books and determined the structure of clients and projects were not sufficient to produce reports needed to make better management decisions. The client and project structure was changed to accommodate for the reporting needs, and the existing reports were cleaned up to display information more clearly.

Once the changes were implemented, the client was able to analyze their financial information to make significant decisions about pricing for their services. Profitability increased, and the client was able to secure investors to continue to grow and expand their business.

5/5
VaroTeam Case Studies Law Firm

Law Firm

A boutique law firm handling personal injury law for over 7years.

The partners in the firm needed to spend more time working on litigating their cases, and less time worrying about managing the money in their trust account. They needed the account to be reconciled monthly, and to be able to see a quick snapshot of which of their client’s monies made up the balance in the account.

Membership. VaroTeam reviewed the existing books and created a list of changes needed and documented a process to better manage the needs of the firm’s partners.

The firm now has a clean accounting of its trust account which it can reference weekly to know which clients make up the balance of dollars held in trust. The partners have saved more than 8 hours of their time per month through a membership with VaroTeam.

5/5
VaroTeam Case Studies Restaurant

Restaurant

A high-volume pizzeria serving customers for over 13 years.

The business owners needed to be able to more easily access their financial data on a regular basis in order to be able to make better management decisions. Additionally, they wanted to free up the time of operations manager to handle more responsibilities in the day to day running of the restaurant.

Full-Service. VaroTeam conducted a thorough review of the existing financial reports, and created a custom chart of accounts to detail the financial data in an easy to understand manner. Processes were implemented to compile the financial data in a more efficientway by leveraging cloud-based accounting software.

The operations manager was able to save more than 30 hours of time per month, and the financial statements are now produced on-time to give the restaurant owner the ability to make better decisions. Through financial reports created by VaroTeam the restaurant owner was able to identify overspends in inventory, and was able to make adjustments which saved over $20,000.

5/5
VaroTeam Case Studies Counseling and Case Management

Recruiting and Staffing

A boutique recruiting and staffing firm in business for nearly 10 years.

The business owners wanted to hire new employees, increase their market share, and scale their business to enable and support growth. Their in-house staff accountant was having difficulty keeping up with the increased workload and would often fall behind when taking a sick day or going on vacation. Ultimately, their in-house person decided to move on to another position leaving the business owners scrambling to find a replacement and distracting them from focusing on their core business.

Full Service. We conducted an in-depth needs assessment of their accounting operations and developed a plan for transitioning their critical processes including payroll administration, accounts receivable, bank reconciliation, and monthly financial statement preparation.

Within weeks of coming on board, the books were brought completely up to date. Payroll related issues and inquiries were reduced by 75%, outstanding accounts receivables balances were reduced by more than 50%, and financial statements were prepared consistently and on-time. Even more surprising, the business now has a team of experts working with them daily who are responsive and professional when dealing with their internal staff and clients! Costs for managing their accounting operations were reduced by 20%.

5/5